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Express Mail Coordinator
Ron Abrams 2685 Boelter Hall (310) 825-4235 ron@ea.ucla.edu
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Handling Express Packages
We receive FedEx and DHL packages between 9:00am and 11:00am M-F. Occasionally express packages are received in the afternoon.
We enter the FedEx and DHL information into the system prior to delivery.
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Delivery and Pick-Up Locations
FedEx & DHL Packages are deliverd to the following locaitons and coordinators immediately:
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Certified, Registered, Express & Delivery Confirmation Mail Procedure
If you are checking online and find out that your parcel has been received by UCLA - Mail & Document Services, it usually takes
24 hours before HSSEAS mailroom receives it from the UCLA - Mail & Document Services.
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Helpful Tips
- Mail Stops should be open twice a day everyday. If Mail Stops are not open at the time we normally pick-up or deliver mail,
you will have to wait until your next scheduled time.
- We are unable to accommodate any new Mail Stops at this time.
- At least one coordinator at each Mail Stop or someone at each department should be available to sign for packages.
- Upon receiving of packages, coordinators will notify the corresponding faculty, staff, or students.
- If possible, personal mail should be sent by regular mail, not by express mail.
- When you are looking for packages, please provide the recipient name, department, room number, company, carrier, and if at
all possible the tracking number.
- When expecting a package, please contact the corresponding department coordinators.
- Due to weight limitations set by HR for our staff, we have to contact the departments for express packages that are 40
lbs or over in weight. We appreciate it if these can be picked up as soon as possible.
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Sample Daily Routine
7:30am - 8:30am |
Sort mail Deliver express and large packages (Leave at 8:15am) |
8:30am - 8:45am |
Deliver & Pick-up mail from Engr. V |
8:45am - 9:00am |
Deliver and pick up mail from Engr. IV |
9:00am - 10:00am |
Enter FED EX and DHL packages into the system. Delilver packages for the remainder of the time |
10:00am - 11:00am |
Load the mail cart with small FedEx and DHL packages Deliver and Pick-up mail from Boelter Hall (See Delivery & Pick-up Locations)
Get signatures (print, date) from secretaries in charge for FedEx & DHL |
11:00am - 11:45am |
Sort incoming mail |
11:45am - 12:00pm |
Deliver and pick up mail from Engr. I(see Delivery and Pick-Up Locations) |
12:00pm - 1:00pm |
LUNCH |
1:00pm - 2:00pm |
Continue Sorting Mail Deliver the rest of FedEx, large boxes Pick-up packages at secretaries' requests |
2:00pm - 2:50pm |
Deliver & Pick-up mail for Boelter Hall (See Delivery & Pick-up Locations) |
2:50am - 3:00pm |
Deliver & Pick-up mail for Engr. V (See Delivery & Pick-up Locations) |
3:00pm - 3:30pm |
Deliver & Pick-up mail for Engr. IV (See Delivery & Pick-up Locations) |
3:30pm - 3:45pm |
Break |
3:45pm - 4:30pm |
Sort Mail Deliver Certified, Registered, and Express mails & get signatures |
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