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US Mail Coordinator
Ron Abrams 2685 Boelter Hall (310) 825-4235 ron@ea.ucla.edu
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Regular Duties
- Sort, deliver, and pick-up mail and small packages.
- Handle specified large packages.
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Hours of Operation
7:30am - 4:30pm (Closed 12:00pm - 1:00pm)
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Delivery and Pick-Up Locations
Boelter Hall |
7th Floor |
7702 |
7523 |
7440 |
7420 |
7408 |
7400 |
7256 |
6th Floor |
6731 |
6722 |
6532 |
6426 |
6291 |
6266 |
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5th Floor |
5800 |
5732 |
5731 |
5531 |
5289 |
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4th Floor |
4732 |
4532 |
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3rd Floor |
3731 |
3532 |
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2nd Floor |
2567 |
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Engineering-I |
Rooms |
3066 |
2066 |
1012 |
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Engineering-IV |
Rooms |
66-127 |
56-125 |
48-121 |
44-114 |
38-137 |
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Certified, Registered, Express & Delivery Confirmation Mail Procedure
If you are checking online and find out that your parcel has been received by UCLA - Mail & Document Services, it usually takes
24 hours before HSSEAS mailroom receives it from the UCLA - Mail & Document Services.
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Helpful Tips
- Mail Stops should be open twice a day everyday. If Mail Stops are not open at the time we normally pick-up or deliver mail,
you will have to wait until your next scheduled time.
- We are unable to accommodate any new Mail Stops at this time.
- At least one coordinator at each Mail Stop or someone at each department should be available to sign for packages.
- When you are looking for packages, please provide the recipient name, department, room number, company, carrier, and if at
all possible the tracking number.
- When expecting a package, please contact the corresponding department coordinators.
- Due to weight limitations set by HR for our staff, we have to contact the departments for express packages that are 40
lbs or over in weight.
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Sample Daily Routine
8:00am - 9:00am |
Sort mail Deliver Express and large packages (Leave at 8:15am) |
9:00am - 9:30am |
Deliver & Pick-up mail from Engr. IV |
9:30am - 10:00am |
Enter FedEx & DHL Packages into the system Deliver packages for the remainder of the time |
10:00am - 11:00am |
Load the mail cart with small FedEx and DHL Deliver and Pick-up mail from Boelter Hall (See Delivery & Pick-up Locations)
Get signatures (print, date) from secretaries in charge for FedEx & DHL |
11:00am - 11:30am |
Sort incoming mail |
11:30am - 11:50am |
Enter FedEx into the system Deliver FedEx to departments for signature |
11:50am - 12:00am |
Deliver to Engr. I locations (See Delivery & Pick-up Locations) |
12:00am - 1:00pm |
Lunch |
1:00pm - 2:00pm |
Continue Sorting Mail Deliver the rest of FedEx, large boxes Pick-up packages at secretaries' requests |
2:00pm - 2:50pm |
Deliver & Pick-up mail for Boelter Hall (See Delivery & Pick-up Locations) |
2:50am - 3:00pm |
Deliver & Pick-up mail for Engr. I (See Delivery & Pick-up Locations) |
3:00pm - 3:30pm |
Deliver & Pick-up mail for Engr. IV (See Delivery & Pick-up Locations) |
3:30pm - 3:45pm |
Break |
3:45pm - 4:30pm |
Sort Mail Deliver Certified, Registered, and Express mails & get signatures |
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