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US Mail Coordinator

Ron Abrams
2685 Boelter Hall
(310) 825-4235
ron@ea.ucla.edu

 
Regular Duties
  • Sort, deliver, and pick-up mail and small packages.
  • Handle specified large packages.
 
Hours of Operation

7:30am - 4:30pm
(Closed 12:00pm - 1:00pm)

 
Delivery and Pick-Up Locations

Boelter Hall
7th Floor
7702 7523 7440 7420 7408 7400 7256
6th Floor
6731 6722 6532 6426 6291 6266
5th Floor
5800 5732 5731 5531 5289
4th Floor
4732 4532
3rd Floor
3731 3532
2nd Floor
2567
 
Engineering-I
Rooms
3066 2066 1012
 
Engineering-IV
Rooms
66-127 56-125 48-121 44-114 38-137
 
Certified, Registered, Express & Delivery Confirmation Mail Procedure

If you are checking online and find out that your parcel has been received by UCLA - Mail & Document Services, it usually takes 24 hours before HSSEAS mailroom receives it from the UCLA - Mail & Document Services.

 
Helpful Tips
  • Mail Stops should be open twice a day everyday. If Mail Stops are not open at the time we normally pick-up or deliver mail, you will have to wait until your next scheduled time.
  • We are unable to accommodate any new Mail Stops at this time.
  • At least one coordinator at each Mail Stop or someone at each department should be available to sign for packages.
  • When you are looking for packages, please provide the recipient name, department, room number, company, carrier, and if at all possible the tracking number.
  • When expecting a package, please contact the corresponding department coordinators.
  • Due to weight limitations set by HR for our staff, we have to contact the departments for express packages that are 40 lbs or over in weight.
 
Sample Daily Routine

8:00am - 9:00am

Sort mail
Deliver Express and large packages (Leave at 8:15am)

9:00am - 9:30am

Deliver & Pick-up mail from Engr. IV

9:30am - 10:00am

Enter FedEx & DHL Packages into the system
Deliver packages for the remainder of the time

10:00am - 11:00am

Load the mail cart with small FedEx and DHL
Deliver and Pick-up mail from Boelter Hall (See Delivery & Pick-up Locations)
Get signatures (print, date) from secretaries in charge for FedEx & DHL

11:00am - 11:30am

Sort incoming mail

11:30am - 11:50am

Enter FedEx into the system
Deliver FedEx to departments for signature

11:50am - 12:00am

Deliver to Engr. I locations (See Delivery & Pick-up Locations)

12:00am - 1:00pm

Lunch

1:00pm - 2:00pm

Continue Sorting Mail
Deliver the rest of FedEx, large boxes
Pick-up packages at secretaries' requests

2:00pm - 2:50pm

Deliver & Pick-up mail for Boelter Hall (See Delivery & Pick-up Locations)

2:50am - 3:00pm

Deliver & Pick-up mail for Engr. I (See Delivery & Pick-up Locations)

3:00pm - 3:30pm

Deliver & Pick-up mail for Engr. IV (See Delivery & Pick-up Locations)

3:30pm - 3:45pm

Break

3:45pm - 4:30pm

Sort Mail
Deliver Certified, Registered, and Express mails & get signatures

 
Related Links
Certified, Registered, Express & Delivery Confirmation Mail Procedure
Delivery & Pick-Up Locations
Helpful Tips
Proper Procedures for Purchasing Postage Stamps
Sample Daily Routine
Use of University Mail Services