UCLA has established a Strategic Sourcing agreement with Arrowhead-Nestle Waters to supply the Arrowhead brand of water to UCLA and other UC campuses. This agreement offers an average savings of 25% over current pricing for bottled water and includes performance standards and use of Energy Star^TM rated equipment. Nestle Waters includes the Perrier, San Pellegrino, and Calistoga brands; see the Arrowhead Water website for more information on these products.

Note: See the procedure at right to cancel your current water service. If you are using DS Waters, you can contact them through email at ddebolt@water.com or (310) 397-8799 x10 (cancellation hotline).

The campuswide rollout began on February 1, 2006. The Arrowhead Rollout Team has designated conversion dates for each building; please refer to the attached schedule to determine the date that applies to your location. Please note that the conversion dates shown on the schedule may be off by a day or so due to the varying amounts of time required to set up new water service at facilities of different sizes. Your conversion may take place a day earlier or a day later than the date shown on the schedule.

During the rollout, representatives from Arrowhead will be available in areas indicated on the rollout schedule. They will have equipment and water on hand for immediate installation.

1. Print and complete the Department Customer Profile.
   
   
2. Determine the types of water and equipment your department will require. Refer to the price list for information on available products. Refer to the Arrowhead Water website for information on equipment models.
   
   
3. Establish an A release in BruinBuy or PAC. Refer to the Agreement List for complete information on this vendor.
   
   To locate information for this agreement, click the Vendor heading on the Agreement List to sort alphabetically, then look for Arrowhead a Div of Nestle Waters. Click on Agreement Number 0000KGB009 for UCLA or 0000KGB010 for UCOP. Use Vendor Control Key (VCK) number 000545-003.
   
   
4. Provide the printouts of the Department Customer Profile and A release to the Arrowhead representative at your site.

NOTE: Once you have given the A release to the vendor during the rollout, DO NOT fax a duplicate copy to Arrowhead; this may cause replication of orders.

Ordering drinking water and equipment involves three basic steps: selecting the equipment or amount of water to be ordered, development of the order, and requesting delivery through the vendor. These steps are described in detail below.

Refer to the announcement regarding the new bottled water agreement for complete information on Arrowhead as a supplier.

NOTE: DO NOT cancel your current water service until you have received equipment and water from the new vendor or you may risk an interruption in service.

• Estimate the cost for services based on a 12 to 24 month duration.
  
  
• You can use an average of prior purchases to determine the amount to order.
  
  
• Determine the types of water your department will require. Refer to the price list for information on available products. The Arrowhead Water website provides information on equipment models.

• Locate Water, Drinking Water on the Agreements List.
  
  
• To search the Agreements List, click one of the headings: Commodity or Vendor. The list will sort by the selected heading.
  
  
• Click on the agreement number for the selected vendor to review the agreement details, including contact information for the supplier and the order release limit

1. Print and complete the Department Customer Profile.
   
   
2. Develop an A Release in BruinBuy or Purchasing and Accounts Payable (PAC) System against the Agreement 0000K number to cover a 12 to 24 month period, and fax it to the vendor representative indicated with the agreement information.
   
   To locate the 0000K number, open the Agreement List, and click on the Commodity heading to sort by commodity. Look for Water, Drinking Water.
   
   NOTE: Be sure that the agreement number you are using is the one that has been established for UCLA. Once you click on the agreement number a page will open displaying detailed information for the agreement. The agreement you use should have an indication that it was set up for UCLA.
   
   Include the following requirements on the A release and Department Customer Profile:
   
   
   • Department name and account number (from the Conversion Schedule)
   • Department contact name
   • Email address, phone and fax number
   • Delivery location with the room/suite number
   • Water bottle description (5 gallon, etc.)
   • Equipment dispenser type
   • Number of water bottles for each delivery
   • Delivery date, frequency, receiving contact, and special requirements
   • Billing frequency (per delivery, or monthly)
   
   Note that all invoices will go to Accounts Payable according to the delivery terms.
   
   
   • Period of performance duration
   • Add a comment line to request delivery acknowledgement from the vendor confirming all of the above requirements
   
   Include separate line items for the following items. Accounts Payable requires separate Financial Accounting Unit (FAU) lines on the A release for:
   
   
   • Water (taxable)
   • Equipment (non-taxable)
   • Supplies (water bottle spill-proof caps)
   • CRV (California Redemption Value to cover special needs or emergency requirements for 1/2-liter and 1-liter bottles)
   
   
   
3. Fax the printouts of the Department Customer Profile and A release to the Arrowhead representative listed under Vendor Information on the agreement information page.

Dave Spankavich, Arrowhead's UCLA Account Manager
(310) 323-4044
dspankavich@perriergroup.com

Fax your orders to:   (310) 323-9449

Arrowhead Office - UCLA Hotline:   (310) 327-4044 x600