Space Rentals and Room Reservations

We offer several spaces and rooms to rent for club meetings, seminars, info sessions, and other events. If you are associated with the UCLA Henry Samueli School of Engineering, scheduling of our resources is done through our ScheduleIt website.

Below are the steps needed to create a reservation request:

1. Go to ScheduleIt (scheduleit.seas.ucla.edu) and use your UCLA Logon ID to gain access.

2. Locate the  “Bookings” option, under the “Schedule” tab.

3. From here, click the blue arrow drop down next to the title (“Shop Calendar”) and select “Matserv Calendar.” This will show all of our available rooms and the current reservations for each. Then, click the green arrows near the top to cycle through dates.

4. Once you’ve reached the week containing the date you want, scroll down to your date and click the starting hour of your reservation in the row of your room. This will open up the Reservation Details page, where you can adjust the time, name, and description of the reservation.

4a. If you are reserving the Boelter Hall Penthouse (8500 BH), please include a recharge ID in the “Detail” section to which we can charge the reservation fee. Alternatively, you can denote that you will be bringing in a check to cover the fee.

5. Once all of the details are filled out, click the big green “Create” button. This will make a pending reservation that someone in our office will review and approve.

6. If your reservation request is approved, you will receive an email confirmation within 1 – 3 business days.

7. On the day of your reservation, you will need to pick up the key from our office (2685 Boelter Hall) or, if you reserved the Boelter Penthouse, the Office of Academic Student Affairs (6426 Boelter Hall). You MUST return the key immediately after your event is over out of respect for people who have reserved the space after you.

 

Click on a room/space below for more details.

6750 Boelter Hall

Interior of Boelter Hall 6750

A small conference room meant for executive meetings, interviews, or small presentations. The room has 10 chairs positioned around a large, oval table.

 

Rules and Guidelines

Maximum occupancy is 15 people.

There is no projector, but the room has a projector screen and a whiteboard.

We will have the room ready for you when you need it. If you are having non-messy food indicate that you will be serving food on the room request.  If the room is not left in the same state it was rented in you will be charged a $25 cleanup fee.

The key for BH 6750 can be picked up from our office in BH 2685. You MUST return the key immediately after your event is over out of respect for people who have reserved the space after you. If you fail to return the key no later than 24 hours within the day you checked it out, you will be penalized and possibly banned from further room use.

Boelter Hall Penthouse (8500)

A large room at the top of Boelter Hall, designed for medium-sized classes, seminars, and presentations. Contains a projector and several tables and chairs for roughly 40 people.

 

Rules and Guidelines

  • Reservation Fee is to be paid by FAU, Recharge ID, or personal check ONLY.
  • Reservations cannot last more than 1 day
  • Reservations must be made at least 1 day prior to start time
  • Reservations cannot be made across days
  • This resource has a maximum capacity of 60 people
  • Key pickup is from OASA in BH 6426
  •  If you are having food – remember, no messy foods such as pizzaindicate that you will be serving food on your ScheduleIt reservation. If the venue is not left in the same state it was rented in you will be charged a $25 cleanup fee.
  • Please clean up after yourself and ensure that all the furniture is left the way you found it if not better.
  • If there is a reservation right after you, be respectful and empty the room by the end of your reservation.
  • Violation of any of these rules will result in being revoked access to further rent this space.

Reservation Rates

HSSEAS Departments
$25/day
UCLA Departments
$75/day
Outside vendors
$250/day
Engineering IV Patio

 

An outdoor patio area meant for large gatherings. The patio has 15 individual seating areas, consisting of a table and benches.

 

Rules and Guidelines

  1. We will have the patio ready for you when you need it. If you are having food – remember, to indicate that you will be serving food on the Engineering IV Patio room request. You are responsible for letting the caterers know when they can come and pick up the leftover food and dishes. If the venue is not left in the same state it was rented in you will be charged a $75 cleanup fee.
  2. For HSSEAS Engineering IV patio rentals that require the use of a BBQ, these additional steps must be taken:
    1. An additional 10 days prior notice.  The Fire Marshall’s office will need to check out the setup prior to the BBQ being ignited on the day of the event.
    2. BBQ must be placed at least 25′ away from any structure.
    3. BBQ must never be placed near air intake areas for the building.
    4. BBQ must never be left unattended.
    5. You will need to check out a fire extinguisher from the Materiel Services office.  This extinguisher must be present at all times and then returned to the Materiel Services office at the conclusion of the event.
    6. BBQ must never be used for burning rubbish.
Engineering VI Room 100

   

This is a conference room on the 1st floor of Engineering VI featuring 5 tables and a sliding door for privacy.

 

Rules and Guidelines

  • This room is to be used for meeting purposes only.
  • Reservations are approved on a first come, first served basis.
  • There are ABSOLUTELY no food or drinks allowed.
  • Please be prompt in returning the key.
  • Reservations cannot last more than 1 day
  • Reservations must be made at least 1 day prior to start time
  • Reservations cannot be made across days
  • This resource has a maximum capacity of 15 people
  • Please clean up after yourself and ensure that all the furniture is left the way you found it if not better.
  • If there is a reservation right after you, be respectful and empty the room by the end of your reservation.
  • Violation of any of these rules will result in being revoked access to further rent this space.
Engineering VI Room 300

12999723_10204985486556772_1382085162_o

 

 

This meeting room is located on the 2nd floor of Engineering VI.

 

Rules and Guidelines

  • This room is to be used for meeting purposes only.
  • Reservations are approved on a first come, first served basis.
  • Recurring reservations will NOT be approved.
  • There is absolutely no food or drinks allowed.
  • Please be prompt in returning the key.
  • Reservations cannot last more than 1 day
  • Reservations must be made at least 1 day prior to start time
  • Reservations cannot be made across days
  • This resource has a maximum capacity of 16 people
  • Please clean up after yourself and ensure that all the furniture is left the way you found it if not better.
  • If there is a reservation right after you, be respectful and empty the room by the end of your reservation.
  • Violation of any of these rules will result in being revoked access to further rent this space.
SCC BH 2730

13016755_10204985485876755_1817368917_o Interior view of 2730 BH

A spacious area designated for student organizations to host workshops and projects. A multi-purpose space with two mobile whiteboards, a large TV useful for presentations, and seating for roughly 30 people.

 

Rules and Guidelines

  • Reservations are limited to HSSEAS student groups.
  • Reservations are approved on a first come, first served basis.
  • Recurring reservations will NOT be approved.
  • Each student group may be limited to one advanced booking meeting per week, depending on availability.  Advanced booking can be made for up to one week ahead of time only.
  • Same day booking is acceptable.
  • No one student group may monopolize the conference room.
  • Meetings lasting multiple days are acceptable provided they do not occur regularly, or extend unreasonably.
  • Meetings will be scheduled in the order the request is received.
  • Meeting conflicts will be handled as fairly as possible with the full cooperation of the affected student groups.
  • All members must maintain the condition of the SCC, including lab space. Any damage to the space will be the responsibility of the student group and/or department to repair and return to the original move-in condition.
SCC BH 2761

 

A small meeting room located on the second floor of Boelter Hall designated for HSSEAS student organizations. Contains enough space for about 20 occupants.

 

Rules and Guidelines

  • Reservations are limited to HSSEAS student groups.
  • Reservations are approved on a first come, first served basis.
  • Recurring reservations will NOT be approved.
  • Each student group may be limited to one advanced booking meeting per week, depending on availability.  Advanced booking can be made for up to one week ahead of time only.
  • Same day booking is acceptable.
  • No one student group may monopolize the conference room.
  • Meetings lasting multiple days are acceptable provided they do not occur regularly, or extend unreasonably.
  • Meetings will be scheduled in the order the request is received.
  • Meeting conflicts will be handled as fairly as possible with the full cooperation of the affected student groups.
  • All members must maintain the condition of the SCC, including lab space. Any damage to the space will be the responsibility of the student group and/or department to repair and return to the original move-in condition.
Mong Learning Center (Engineering VI 180)

Rules and Guidelines

  • This room is to be used for meeting purposes only.
  • Reservations are approved on a first come, first served basis.
  • No recurring reservations are allowed.
  • There are absolutely no food or drinks allowed.
  • Please clean up after yourself and ensure that all furniture is left the way you found it. If the room is found unclean, an FSR will be required for cleaning.
  • Keys must be returned immediately after you and your attendees exit.
  • Maximum capacity is 250 occupants.
  • Be aware of your reservation time and exit the room when your reservation ends.
  • Reservations unaffiliated with the School of Engineering will be charged a fee.
  • Violation of any of these rules will result in revoked reservation priveledges for this space.

If you fail to return the key no later than 24 hours within the day you checked it out, you will be penalized and possibly banned from further room use.