Reservation Procedure:

 

Scheduling of our resources is done through ScheduleIt by checking its availability in the resource calendar and creating a reservation. Once your reservation has been made, it will be pending until approved. Once approved, you will receive an email through your email associated with your Bruin ID.

The key for for any of our resources can be picked up from our office in BH 2685. You MUST return the key immediately after your event is over out of respect for people who have reserved the space after you.

Weekend Reservations ONLY: You will need to pick up the key from our office on the Friday before your event.

Penthouse Reservations ONLY: You will need to pick up the key from OASA (BH 6426).

Click on a room/space below for more details.

Boelter Hall 2761

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This room is a small meeting room located on the 2nd floor of Boelter Hall.

 

Rules and Guidelines

  • This room is to be used for meeting purposes only.
  • Reservations are approved on a first come, first served basis.
  • Recurring reservations will NOT be approved.
  • There is absolutely no food or drinks allowed.
  • Please be prompt in returning the key.
  • Reservations cannot last more than 1 day
  • Reservations must be made at least 1 day prior to start time
  • Reservations cannot be made across days
  • This resource has a maximum capacity of 8 people
  • Please clean up after yourself and ensure that all the furniture is left the way you found it if not better.
  • If there is a reservation right after you, be respectful and empty the room by the end of your reservation.
  • Violation of any of these rules will result in being revoked access to further rent this space.

 

Boelter Hall 6750

Rules and Guidelines

Please check the 6750 BH calendar ( https://scheduleit.seas.ucla.edu ) to determine if/when the room is available BEFORE requesting a reservation. Once your reservation has been made, it will be pending until approved. Once approved, you will receive an email through your email associated with your Bruin ID.

We will have the room ready for you when you need it. If you are having food – remember, no messy foods such as pizza – indicate that you will be serving food on the  room request.  If the room is not left in the same state it was rented in you will be charged a $25 cleanup fee.

The key for BH 6750 can be picked up from our office in BH 2685. You MUST return the key immediately after your event is over out of respect for people who have reserved the space after you. If you fail to return the key no later than 24 hours within the day you checked it out, you will be penalized and possibly banned from further room use.

Boelter Hall Penthouse 8500

Reservation Rates

HSSEAS Departments
$25/day
UCLA Departments
$75/day
Outside vendors
$250/day

Rules and Guidelines

  • Reservation Fee is to be paid by FAU, Recharge ID, or personal check ONLY.
  • Reservations cannot last more than 1 day
  • Reservations must be made at least 1 day prior to start time
  • Reservations cannot be made across days
  • This resource has a maximum capacity of 60 people
  • Key pickup is from OASA in BH 6426 or from our office in BH 2685
  •  If you are having food – remember, no messy foods such as pizzaindicate that you will be serving food on your ScheduleIt reservation. If the venue is not left in the same state it was rented in you will be charged a $25 cleanup fee.
  • Please clean up after yourself and ensure that all the furniture is left the way you found it if not better.
  • If there is a reservation right after you, be respectful and empty the room by the end of your reservation.
  • Violation of any of these rules will result in being revoked access to further rent this space.

 

 

Engineering IV Patio

Rules and Guidelines

  1. We will have the patio ready for you when you need it. If you are having food – remember, to indicate that you will be serving food on the Engineering IV Patio room request. You are responsible for letting the caterers know when they can come and pick up the leftover food and dishes. If the venue is not left in the same state it was rented in you will be charged a $75 cleanup fee.
  2. For HSSEAS Engineering IV patio rentals that require the use of a BBQ, these additional steps must be taken:
    1. An additional 10 days prior notice.  The Fire Marshall’s office will need to check out the setup prior to the BBQ being ignited on the day of the event.
    2. BBQ must be placed at least 25′ away from any structure.
    3. BBQ must never be placed near air intake areas for the building.
    4. BBQ must never be left unattended.
    5. You will need to check out a fire extinguisher from the Materiel Services office.  This extinguisher must be present at all times and then returned to the Materiel Services office at the conclusion of the event.
    6. BBQ must never be used for burning rubbish.
  3. Important information regarding reserving for an HSSEAS course
    1. If the room is needed for finals, you must ensure that you have made a separate request for finals. Class time is NOT scheduled for finals automatically. 
Engineering VI Room 100

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This is a conference room on the 1st floor of Engineering VI featuring 5 tables and a sliding door for privacy.

 

Rules and Guidelines

  • This room is to be used for meeting purposes only.
  • Reservations are approved on a first come, first served basis.
  • Recurring reservations will NOT be approved.
  • There is ABSOLUTELY no food or drinks allowed.
  • Please be prompt in returning the key.
  • Reservations cannot last more than 1 day
  • Reservations must be made at least 1 day prior to start time
  • Reservations cannot be made across days
  • This resource has a maximum capacity of 15 people
  • Please clean up after yourself and ensure that all the furniture is left the way you found it if not better.
  • If there is a reservation right after you, be respectful and empty the room by the end of your reservation.
  • Violation of any of these rules will result in being revoked access to further rent this space.
Engineering VI Room 200

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This meeting room is located on the 2nd floor of Engineering VI.

 

Rules and Guidelines

  • This room is to be used for meeting purposes only.
  • Reservations are approved on a first come, first served basis.
  • Recurring reservations will NOT be approved.
  • There is absolutely no food or drinks allowed.
  • Please be prompt in returning the key.
  • Reservations cannot last more than 1 day
  • Reservations must be made at least 1 day prior to start time
  • Reservations cannot be made across days
  • This resource has a maximum capacity of 16 people
  • Please clean up after yourself and ensure that all the furniture is left the way you found it if not better.
  • If there is a reservation right after you, be respectful and empty the room by the end of your reservation.
  • Violation of any of these rules will result in being revoked access to further rent this space.
SCC BH 2730

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Rules and Guidelines

The SCC conference room’s primary use is to provide meeting space to all official HSSEAS student groups.  In order to ensure fair use of the SCC conference room, the following policies apply:

  • Reservations are limited to HSSEAS student groups.
  • Reservations are approved on a first come, first served basis.
  • Recurring reservations will NOT be approved.
  • Each student group may be limited to one advanced booking meeting per week, depending on availability.  Advanced booking can be made for up to one week ahead of time only.
  • Same day booking is acceptable.
  • No one student group may monopolize the conference room.
  • Meetings lasting multiple days are acceptable provided they do not occur regularly, or extend unreasonably.
  • Meetings will be scheduled in the order the request is received.
  • Meeting conflicts will be handled as fairly as possible with the full cooperation of the affected student groups.
  • All members must maintain the condition of the SCC, including lab space. Any damage to the space will be the responsibility of the student group and/or department to repair and return to the original move-in condition.

 

If you fail to return the key no later than 24 hours within the day you checked it out, you will be penalized and possibly banned from further room use.